Thursday, February 25, 2010

Rollins Adopts Open Access Policy

I am delighted to be able to tell you that I have just come from an Arts & Sciences Faculty Meeting at which the faculty unanimously voted to adopt an open access policy for faculty publications. I have attached the policy. We have signed up with Bepress to host the repository, the first iteration (certainly not ready for prime time, but you get the picture) is accessible at Rollins Scholarship Online.
We were advised to find a "faculty advocate" and in fact found two excellent ones -- Thom Moore, Physics professor, Chair of the A&S Professional Standards Committee and Director of the Rollins Student-Faculty Collaborative Research Program, and Claire Strom, History Professor and Editor of the journal Agricultural History.
They did a great job.


Robert L. Moore said...

This is great. But one point that isn't clear to me is how journals that claim exclusive rights to an author's work deal with this kind of access.

Jonathan Miller said...

Good question Bob. As a faculty member you will be expected to submit the final manuscript version of the article accepted for publication by the journal to the Rollins database. You will need to read the contract you are about to agree to with the journal to see whether they already allow for such a non-exclusive license or not. Of course, we in the Library will be ready and willing to help you work this out.
If the journal does not allow for such a license,then you have two choices. 1)Complete the contract addendum (that the Library will assist you with) to change the contract to allow for such a license, or (2) apply for a waiver that means only the citation to your article will go into the database.
Interestingly, most journals now (certainly the ones we found in our study of recent A&S faculty publications) allow this kind of open access, often after some embargo period between 6 and 18 months.
I would be glad to check out some specific journal titles you regularly publish in to see what their standard contract looks like.